Brand New Busy Bag Swap Procedures

I don't know about you all, but I am loving all this swap stuff. It's so fun to see all the busy bags that you all create. Love the creativity that flows through your veins.

As the last three swaps have progressed, it has become apparent that some changes need to be made to the swapping procedures in order to make things run smoothly and ensure everyone has a fun and wonderful experience.

These changes will go into effect in future swaps. If you are in the middle of a current swap, please follow the directions given by your coordinator.

So, with no further ado....

_____________________________________________

Busy Bag Swap Procedures

This is a conjunctive group. The success of this swap depends on the success of each
member. The end goal of 30 different activities for each swapper is only possible so long
as each swapper creates 30 bags of the same activities and ships them to the coordinator on
time and maintains proper communication with the coordinator.


1. Sign up using the form on the swap post representing the desired swap. Be sure to
specify your activity preferences.

2. The form will be open only for as long as specified in that swap's post.

3. Once closed, those who signed up will be split into as many groups of 30 as possible.
The names remaining will be kept as fill ins should participants drop out as the swap
progresses. The swap groups are assigned on a first come, first serve basis. The sooner
you sign up, the more likely you are to be in a group of swappers.

4. Activities will be assigned to each swapper in each group based on a first come, first
serve basis. If there are four people all wanting to do the same activity, the one who
signed up first will be assigned that activity. If every one of a swapper's choices are
taken, they will be assigned a different activity. (If you have a problem with your assignment, please contact your coordinator right away.)

5. Each group of 30 will be assigned to a coordinator. The coordinator will receive their
swappers' names, email addresses, and activity assignments.

6. The coordinator will email everyone in their group, informing them that they made it in
to the swap. All the fill ins will be emailed informing them of their place in line.

7. Each swapper is responsible to make sure they receive all emails from their coordinator.
If you do not hear anything within a few days of the swap form being closed, you should
look in your junk mail folder. If you find nothing there, please email me (link provided in
sidebar).

8. Once you receive the email from your coordinator, you should reply acknowledging receipt. It is your responsibility to keep communicating with your coordinator so they know for sure that you are still participating.

9. You will have 1 week to send your coordinator $15.65, using Paypal's options in their personal tab (to avoid incurring fees), to cover the cost of shipping the 30 different busy bags back to you. $15.65 covers the cost of the large flat rate box and an extra 70 cents for delivery confirmation. Your shipping payment is your ticket into the swap. You will not receive your activity assignment until your payment is received.

Paypal's Person Tab:

*If you are joining us from Canada, please provide the amount needed to cover shipping from the U.S. to Canada. Just let your coordinator know you're from Canada and, together, you can choose the shipping method.

10. If you should need to drop out of the swap, please inform you coordinator as soon as
possible, BEFORE THE "SHIP BY" DATE, so she can find a fill in, and refund your shipping
payment.

11. If you should not have your busy bags to your coordinator on time, or drop out AFTER
THE "SHIP BY" DATE, your $15.65 will be used by the coordinator to fund a replacement
activity to make up for the absence of your activity.

12. Once you have received your activity assignment from your coordinator, you will have a
time frame for preparing your busy bags and getting them into the mail. This will be 2
weeks from the "send payment by" date, or as specified by the coordinator.

13. You are responsible to have your busy bags finished and mailed by the date given by
your coordinator. You will also be given a date by which your coordinator will need to
receive your busy bags. Please keep this date in mind as you choose your shipping method.

14. If your coordinator does not receive your busy bags by the date specified, she will
have to send out the boxes without your activity. Please make sure you have your package of
busy bags to your coordinator by the date specified.

15. Your coordinator will email you when the busy bags boxes have been mailed out to the
swappers.

16. Wait about 3 business days, and you should have a box of 30 activities waiting for you
and your children to enjoy!


Nutshell:

1. Form will be up for time specified (usually 2 days)
2. Cooridinator will email each participant (within a week of form closing)
3. Swappers paypal shipping payment to coordinator (1 week)
4. Swappers assemble and ship busy bags (2 weeks)
5. Coordinators receive and repackage busy bags and ship them out (2 weeks)

_____________________________________________

 

These rules will be linked on the Busy Bag page for easy finding.

And that's that. Any questions?